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14 December 2025

RRA-AGM

The Lodge Sunday 1:00 pm View Meeting Details



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RRA-AGM

14 December 2025
Sunday, 13:00
The Lodge

Residents Committee Annual General Meeting (AGM) Agenda

Date: [Insert Date in December 2025]
Time: [Insert Start Time – End Time]
Location: The Lodge
Chairperson: Adrian Abbs
Minute Taker: To be elected 21st September 2025


1. Welcome and Apologies

  • Chair opens the AGM
  • Noting apologies from absent members

2. Approval of Previous AGM Minutes

  • Review and approve minutes from the last AGM
  • Matters arising not covered in the agenda

3. Annual Reports

  • Chairperson’s summary of the year
  • Liaison reports

4. Community Review

  • Overview of key community developments
  • Feedback from residents and social media interactions
  • Summary of council engagement and liaison activity

5. Elections and Committee Roles

  • Confirmation of current roles and responsibilities
  • Nominations and elections for committee positions
  • Ratification of appointments

6. Strategic Planning for the Year Ahead

  • Proposed initiatives and priorities
  • Budget planning and funding opportunities
  • Community engagement strategy

7. Resident Proposals and Concerns

  • Open floor for resident input
  • Discussion of submitted proposals or issues
  • Assignment of follow-up actions

8. Governance and Compliance

  • Review of constitution or terms of reference
  • Documentation updates and record-keeping
  • Any required resolutions or votes

9. Any Other Business (AOB)

  • Items not covered elsewhere
  • Suggestions for future meetings or events

10. Date of Next Committee Meeting

  • Confirm next regular meeting date, time, and location

Past Meetings

Committee Meeting

21 September 2025
Sunday, 12:00
RG14 5TH

1. Welcome and Apologies

  • Chair opens the meeting
  • Noting apologies from absent members

2. Approval of Previous Minutes

  • Review and approve minutes from the last meeting
  • Matters arising not covered in the agenda

3. Community Updates

  • Local council announcements
  • Liaison reports
  • Interactions on Facebook groups

5. Ongoing Projects

  • Update on community building project and review of the survey to be published to residents asap

6. New Business

  • Proposals from committee members or residents
  • Discussion of upcoming events or initiatives
  • Any urgent matters requiring attention

8. Governance and Committee Matters

  • Review of committee roles
  • Planning for AGM or elections
  • Compliance and documentation updates

9. Any Other Business (AOB)

  • Items not covered elsewhere
  • Suggestions for next meeting agenda

10. Date of Next Meeting

  • Confirm next meeting date, time, and location

 

Face 2 Face at ny home (start of 1 mile straight)

Members Meeting

17 August 2025
Sunday, 13:00
Zoom

As those who attended seemed positive about the Q&A there will be another on 17th August 2025

Anyone can attend and find out more about what's happening.

Its a virtual meeting so just join using the zoom details below.

RRA Chairman is inviting you to a scheduled Zoom meeting.

Adrian Abbs is inviting you to a scheduled Zoom meeting.


Topic: Adrian Abbs' Zoom Meeting

Time: Aug 17, 2025 13:00 London

Join Zoom Meeting

https://us04web.zoom.us/j/72626801002?pwd=etRah0lzBi2D3jPsbIhTRl8bioOGvt.1

Meeting ID: 726 2680 1002

Passcode: 3NfYPT


Committee Meeting

31 July 2025
Thursday, 18:00
Zoom

Committee Meeting:

Agenda

Approve Sandeep to join committee as now Greenham Parish Cllr

Approve activity around Community centre

Approve activity around Little Book Sheds

Reports from liaisons

AOB

Topic: Adrian Abbs' Zoom Meeting

Time: Jul 31, 2025 18:00 London

Join Zoom Meeting

https://us04web.zoom.us/j/78647928843?pwd=5vlweHCkdLxvdr40EmMzmFwMW5Kf1b.1


Meeting ID: 786 4792 8843

Passcode: 6S3Xmh


Members Meeting

06 July 2025
Sunday, 13:00
Zoom

The Chairman of the Racecourse Residents Association is running a quick Q & A for anyone who would like to know more about what's happening.

Its a virtaul meeting so just join using the zoom details below.

RRA Chairman is inviting you to a scheduled Zoom meeting.


Topic: Adrian Abbs' Zoom Meeting

Time: 6th July, 2025 13:00 London

Join Zoom Meeting

https://us04web.zoom.us/j/79080691883?pwd=rcy88NOXVe6JPbrlPdzzxfmolWhzwJ.1


Meeting ID: 790 8069 1883

Passcode: 4zAU0V


Ad Hoc Meeting

30 April 2025
Wednesday, 12:00
Newbury Racecourse

Meeting with 

Newbury Racecourse

David Wilson Homes

Remus

Members RRA

Committee Meeting

27 April 2025
Sunday, 16:00
Zoom

Committee Meeting:

please send any items for the agenda to rra-committee@residentsassociation.org.uk

The draft agenda is below.

Regards

Chairman

ZOOM Details

Topic: RRA Meeting

Time: Apr 27, 2025 16:00 London

Join Zoom Meeting

https://us04web.zoom.us/j/76755958158?pwd=5KoSMwe6R1JZuCsU58nPqk6SCf0BNw.1

Meeting ID: 767 5595 8158

Passcode: 6SDkt7


Committee Meeting

16 March 2025
Sunday, 16:00
Zoom

Proposed date of next Committee meeting

Will be via Zoom

Join Zoom Meeting
https://us04web.zoom.us/j/76331808547?pwd=SJmDoX2vM63I2utKjoSMvkJaZQpOrv.1
Meeting ID: 763 3180 8547

Scheduled for 4pm but will also repeat at 5pm


Members Meeting

09 February 2025
Sunday, 16:00
The Lodge

Residents Meeting and get together

Agenda

  • Updates on progress from the committee and from the chairman
  • Invite has been sent to Kennet Radio, Local Police, Racecourse and District Clls for any updates they want to share with us. Especially for the District Council and the upcoming budget

The police have confirmed their attendance to discuss

  • theft of mail/parcels
  • theft of bicycles
  • anti-social behaviour and graffiti
  • drug use and drug dealing

At least 1 of our District councillors will be attending

  • Working groups get together - The various projects and issues we are trying to resolve and some brainstorming on what we can do
  • Ideas for the summer - building the community spirit.

The Chairman intends to be available for a couple of hours after the agenda to discuss 1:1 with residents things important to them.



RRA-AGM

13 December 2024
Friday, 18:30
Zoom

First AGM of the Racecourse Residents Association

Adrian Abbs is inviting you to a scheduled Zoom meeting.


Topic: RRA AGM

Time: Dec 13, 2024 18:30 London

Join Zoom Meeting

https://us04web.zoom.us/j/7079619324?pwd=DnNYokta7AEkuaUGx0p9b1syrsaNGQ.1&omn=75420588205

Meeting ID: 707 961 9324

Passcode: 805021


Committee Meeting

22 November 2024
Friday, 17:30
Zoom

Agenda

  • Chairman's Reports
  • Liaison Reports
  • Grant status
  • Date for AGM and shall we do by Zoom?
  • Next steps xmas
  • OAB

Members Meeting

27 October 2024
Sunday, 16:30
The Lodge

Approved minutes to follow but here is a summary

  • Meeting started 16:30
  • Approx 100 people in attendance
  •  Committee introduced itself
  • Racecourse CEO Shaun Hinds introduce himself and emphasized his background and working with the community.
  • Reminded everyone about the discounts available to people living on the racecourse at the Lodge as well as membership discounts for the Racecourse itself.
  • A few questions from the audience was next
  • One was when will the AGM be - It will be before XMAS but is yet to be arranged formally
  • We then went through some ideas that wee sent in advance of the meeting about building a community
  • I said I would create a survey for people to respond to
  • We then did a quick AOB
  • Meeting closed approx. 18:30

Committee Meeting

29 September 2024
Sunday, 16:30
Zoom

Agenda for the First meeting

  1. Formally elect positions
  2. Agree on aims and add to the constitution
  3. Agree wording of the constitution (draft attached)
  4. Decide on max limit on committee size
  5. Agree if WhatsApp group for committee should be used for day-to-day comms
  6. Who on the committee wants to be the Facebook admin for the Residents Association group?
  7. Decide on what paper comms we want to share
  8. Suggestions for increasing the membership
  9. Agree next meeting date and action plans

Ad Hoc Meeting

08 September 2024
Sunday, 16:30
The Lodge

A simple inception meeting to see if there is enough people who would like a Racecourse Ward Residents Association to be formed